My Content permissions and access requirements
This page specifies the actions each My Content tab offers, depending on your library access and your workspace’s download setting.
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What you see here depends on your workspace’s configuration. An administrator decides which libraries you can access and whether your workspace allows downloads before approval. To change either, contact your administrator. |
Quick reference
The following table lists the actions each tab offers, by promotion library access.
| Tab | With access to a promotion library | Without access to a promotion library |
|---|---|---|
Digital Adaptations > Complete |
Promote, Recreate, Delete |
Download, Recreate, Delete |
Print Adaptations > Complete |
Promote, Delete |
Download, Delete |
Files |
Edit, Create Review, Share, Send, Publish to DAM, Download, Delete. Publish to DAM also needs access to a publishing library. |
The Files tab doesn’t appear, so none of its actions are available. |
Library access
Two kinds of library access affect My Content.
- Promotion library
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The library your promoted adaptations go into, so they appear as assets in the Files tab. With access to a promotion library, finished adaptations offer Promote instead of Download, and the Files tab appears.
- Publishing library
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A DAM library you publish approved files to from the Files tab, so other portal users can find and use them. Publishing copies a file into the library, and the file stays in Files. Publish to DAM appears only if you have access to at least one publishing library.
Detailed reference
The following sections list each tab’s actions in full.
Digital Adaptations tab
These actions apply to adaptations in Digital Adaptations > Complete.
| Action | Library access needed | Single | Bulk |
|---|---|---|---|
Promote |
A promotion library |
✓ |
✓ |
Download |
No promotion library |
✓ |
✓ |
Recreate |
None |
✓ |
✗ |
Delete |
None |
✓ |
✓ |
Download can also depend on approval. For further information, refer to Download and approval.
Print Adaptations tab
These actions apply to adaptations in Print Adaptations > Complete.
| Action | Library access needed | Single | Bulk |
|---|---|---|---|
Promote |
A promotion library |
✓ |
✓ |
Download |
No promotion library |
✓ |
✗ |
Delete |
None |
✓ |
✓ |
The workspace download setting does not apply to print adaptations.
Files tab
Files appears only with access to a promotion library. It lists promoted adaptations.
| Action | Library access needed | Available | Single | Bulk |
|---|---|---|---|---|
Edit |
None |
Before and after approval |
✓ |
✓ |
Create Review |
None |
Before and after approval |
✓ |
✓ |
Delete |
None |
Before and after approval |
✓ |
✓ |
Share |
None |
Once approved |
✓ |
✓ |
Send |
None |
Once approved |
✓ |
✓ |
Publish to DAM |
A publishing library |
Once approved |
✓ |
✓ |
Download |
None |
Digital adaptations: depends on the workspace download setting. Print adaptations: once approved. |
✓ |
✓ |
A disabled action shows the reason in a tooltip.
Download and approval
The workspace download setting decides whether Download depends on approval. It applies to digital adaptations, in Digital Adaptations > Complete and in Files, and not to print adaptations. It takes effect only where you have access to both Content Portal and Adaptation Studio. Administrators set it in Adaptation Studio, under General Settings > Asset Downloads and Uploads.
| Setting | Download |
|---|---|
Always allowed |
Available whatever the adaptation’s review status. |
Only allowed after approval |
Disabled until the adaptation’s review status is Approved, with the reason in a tooltip. |